Xavier High School Attendance Policy

Regular attendance at school is essential to assist students to maximise their potential. Schools, in partnership with parents, are responsible for promoting the regular attendance of students. The Wagga diocese currently requires and monitors 90% attendance of all students in its schools.

Schools are expected to undertake all reasonable measures to contact parents promptly and within two school days of an absence being unexplained. The Homeroom tutors have a duty of care to notify parents and House Coordinators via email or telephone communication in the event of absence greater than 2 days.

Student and Parent responsibility

If the student is absent from school it is the parent's responsibility to notify the school of the absence and reason via phone call, letter, email or school app.

Notification to the House Coordinator for extended absence of greater than 5 school days. With the exception of an extended absence 10 days or greater where contact must be made directly with the principal as a NESA requirement.

Students have the responsibility to access the Schoology learning platform and complete all work that they have missed whilst absent from School. If the student is unable to find the work they are required to contact the classroom teacher via a Schoology message. Please view our lesson times to ensure your child is on time for classes.

Homeroom teacher responsibility

Homeroom roll taken and all notes of absence are requested/entered in the system including reason provided by parents/guardians.

Note to be initialed by tutor and sent to the front office for filing. Homeroom tutors can not enter cover notes stating they have tried to make contact. The only entry is on based on receiving communication from parents or guardian.

Absence notes that are emailed to Homeroom tutors or House Coordinators are to be forwarded to front office assistant.

Classroom teacher responsibility

Rolls must be marked within the first 5 minutes of each lesson.

Under no circumstances is the roll to marked prior to each lesson.

Any deviation from a child being in class needs to be the responsibility of the staff member running that program. Verbal notification to all staff at morning briefing with lists emailed to staff and administration notified. Anyone who removes whole year level during homeroom time must notify admin.

Absent students from excursions/events must be communicated back to the office so rolls can be amended correctly.

House Coordinator responsibility

Weekly printout of attendance report which is followed up as an agenda item at the fortnightly meeting.

Upon receiving communication of an absence greater than 2 days the House Coordinator will assist in engaging in conservation with students about their responsibilities and follow up with parents where needed. The reason for the absence is the key concern regarding the well being of the student and also supporting the Homeroom tutor in receiving notification.

Notify classroom teachers of a student’s extended absence

If there is an ongoing concern about a student's attendance there will be a conversation between the House Coordinator and the Assistant Principal of Students to establish a plan.

Principal responsibility

In the event of the NESA applications the Principal is responsible for notifying House Coordinators of students with extended absence.

House Coordinators to communicate Principal's approval for extended absence to class teachers.

Administration responsibility

Any communication that comes to the front office about student absence must be entered in the system straight away with reason and notification sent to House Coordinator and Homeroom teacher.

Roles must be adjusted to show that students are accounted for any change to the scheduled timetable eg. Quicksmart, music lessons, sport and sick bay.

Chromebooks Policy

Student Responsibilities

Usage - when it can be used; by whom and for what purpose

Students may only use the Chromebook at school or at home. The Chromebook should not be used by any other student or family member.

Additions and deletions to software

Students are not permitted to delete any software, install additional software or attempt to circumvent the standard operating environment without the permission of the Learning Technologies Coordinator. We encourage you carefully to explore suitable Chrome Apps and Extensions which may assist your learning experience.

Offensive images, video or audio

Students are prohibited from accessing or storing offensive images, video or audio on Chromebooks or other digital storage devices.

Stickers and permanent markers

Stickers and markers should not be used on the Chromebook. It is recommended that each student identify their carry bag with a name tag or ribbon to help them identify their Chromebook.

Food and beverages

Students are not permitted to eat or drink whilst using Chromebooks.

Charging of battery

It is the student’s responsibility to ensure their Chromebook battery is fully charged each night. Battery chargers should not be brought to school unless specifically directed by a teacher to do so.


Chromebooks are to be carried at all times within the supplied protective bag. This includes transporting the Chromebook between classes, and to and from school. Chromebooks are not to be taken out of the protective bag whilst in transit.

Storage at home and school

When not in use at home, Chromebooks should be stored within the protective bag. The Chromebook should be stored in a safe place, out of reach of younger children and away from areas of excessive heat or large magnetic fields. During lunch and recess breaks or when Chromebooks are not required for lessons, Chromebooks should be stored within the student’s locker.

Organisation of files

Students are permitted to create and customise folders to assist them in the organisation of their work. Storing files on Google Drive will ensure they can be accessed from other devices.

Chromebook use

The Chromebook should not be carried around whilst the screen is open. A common source of screen damage is students carrying the open device by the screen edge, this should be avoided at all times.

Back up

Keeping your documents on your Google drive will ensure they are backed up. Additional backup can be done on a USB storage device, allowing offline access to files and documents.

Cleaning and care responsibility

Students are responsible for ensuring their Chromebook is kept in a clean state. It is imperative that the student maintains a clean Chromebook by regularly wiping down the outside case with a damp (not wet) cloth. The Chromebook screen can be gently wiped with a clean damp cloth and mild dishwashing detergent. Other cleaning agents should not be used. Chromebooks will be checked regularly by staff.

Mobile Phone/Internet Policy

Xavier High School expects its students to be sound moral decision makers and respectful citizens aware of their responsibilities to others. This expectation of our students extends to their use of mobile devices and virtual world.
  • Any student/s found to have used a mobile phone to cheat in exams or assessments will face disciplinary actions.
  • Any student who uses vulgar, derogatory or obscene language while using a mobile phone or internet will face disciplinary actions.
  • Students with mobile phones and internet access may not engage in personal attacks, harassment of another person (students, staff, community member) or post private information about another person using SMS messages, chat rooms, podcasts, Facebook, My Space, take or distribute photos, video or objectionable images, or phone calls. Students using mobile phones or the internet to bully other students will face disciplinary actions.
  • Mobile phones and MP3 players may be used in class time with teachers permission and during lunchtime and recess.
  • Inappropriate use of mobile phones and/or MP3 players will result in confiscation. 1st Offence - Lunchtime detention, 2nd Offence - Wednesday Detention, 3rd Offence - Consequences with be negotiated.
  • Inappropriate use of the internet could put at risk a student’s ability to successfully complete their chosen course of study.
  • It is inappropriate to take or distribute photos or videos of people without their permission.

Standard Collection Notice – Xavier High School

  1. The School (the Diocese both independently and through its schools) collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil's enrolment at the School. The primary purpose of collecting this information is to enable the School to provide schooling for your son/daughter and to enable them to take part in all activities of the school.
  2. Some of the information we collect is to satisfy the school's legal obligations, particularly to enable the School to discharge its duty of care.
  3. Laws governing or relating to the operation of schools require that certain information is collected. These include relevant Education Acts, Public Health and Child Protection laws.
  4. Health information about pupils is sensitive information within the terms of the National Privacy Principles under the Privacy Act. We ask you to provide medical reports about pupils from time to time.
  5. The School from time to time discloses personal and sensitive information to others for administrative and educational purposes, this includes to other schools, government departments, (Catholic Education Office, the Catholic Education Commission, your local Diocese and the parish, schools within other Dioceses/other Dioceses) medical practitioners, and other people providing services to the School, including specialist visiting teachers, (sports) coaches, volunteers and counsellors.
  6. Personal information c ollected from pupils is regularly disclosed to their parents or guardians. On occasions information such as academic and sporting achievements, pupil activities and other news is published in School newsletters, magazines.
  7. The School may store per sonal information in the ‘cloud’ which may mean that it resides on servers which are situated outside of Australia (if applicable).
  8. Parents may seek access to personal information collected about them and their son/daughter by contacting the School. Pupils may also seek access to personal information about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the school's duty of care to the pupil, or where pupils have provided information in confidence.
  9. The School Privacy Policy sets out how you may complain about a breach of privacy and how the school will deal with such a complaint.
  10. As you may know the School from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. (It may also be disclosed to organizations that assist in the School's fundraising activities solely for that purpose.) We will not disclose your personal information to third parties for their own marketing purposes without your consent.
  11. On occasions information such as academic and sporting achievements, pupil activities and similar news is published in the school newsletters and magazines, school website and social media. Photographs of pupil activities such as sporting events, school camps and excursions may be taken for publication in school newsletters and magazines, school website, social media and on our intranet. If you do not wish images of your child to appear in any school publications please complete the Photography/Video Permission form.
  12. We may include your contact details in a class list and school directory.
  13. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose the information to third parties.

Xavier High School Website Privacy Policy

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.
  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
  • We will collect and use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
  • We will only retain personal information as long as necessary for the fulfillment of those purposes.
  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
  • We will make readily available to customers information about our policies and practices relating to the management of personal information.

We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.