Xavier High School Attendance Policy

Regular attendance at school is essential to assist students to maximise their potential. Schools, in partnership with parents, are responsible for promoting the regular attendance of students. The Wagga diocese currently requires and monitors 90% attendance of all students in its schools.

Schools are expected to undertake all reasonable measures to contact parents promptly and within two school days of an absence or lateness being unexplained. The Homeroom tutors have a duty of care to notify parents and House Coordinators via email or telephone communication in the event of absence greater than 2 days.

Student and Parent responsibility

If the student is absent from or late to school it is the parent’s responsibility to notify the school of the absence and reason via phone call, letter, email or school app within 7 days. Notification to the House coordinator for extended absence of greater than 5 school days. With the exception of an extended absence 10 days or greater where contact must be made directly with the principal as a BOSTES requirement. Students have the responsibility to access the Schoology learning platform and complete all work that they have missed whilst absent from School. If the student is unable to find the work they are required to contact the classroom teacher via a Schoology message. Please view our lesson times to ensure your child is on time for classes.

Homeroom teacher responsibility

Homeroom roll taken and all notes of absence are requested/entered in the system including reason provided by parents/guardians. Note to be initialed by tutor and sent to the front office for filing. Homeroom tutors can not enter cover notes stating they have tried to make contact. The only entry is on based on receiving communication from parents or guardian. Absence notes that are emailed to Homeroom tutors or House Coordinators are to be forwarded to front office assistant.

Classroom teacher responsibility

Rolls must be marked within the first 5 minutes of each lesson. Under no circumstances is the roll to marked prior to each lesson. Any deviation from a child being in class needs to be the responsibility of the staff member running that program. Verbal notification to all staff at morning briefing with lists emailed to staff and administration notified. Anyone who removes whole year level during homeroom time must notify admininstration. Absent students from excursions/events must be communicated back to the office so rolls can be amended correctly.

House Coordinator responsibility

Weekly printout of attendance report which is followed up as an agenda item at the fortnightly meeting.

Upon receiving communication of an absence greater than 2 days the House coordinator will assist in engaging in conservation with students about their responsibilities and follow up with parents where needed. The reason for the absence is the key concern regarding the wellbeing of the student and also supporting the Homeroom tutor in receiving notification. Notify classroom teachers of a student’s extended absence

If there is an ongoing concern about a student’s attendance there will be a conversation between the House Coordinator and the Assistant Principal of Students to establish a plan.

Principal responsibility

In the event of the BOSTES applications the Principal is responsible for notifying House coordinators of students with extended absence. House Coordinators to communicate Principal’s approval for extended absence to class teachers.

Administration responsibility

Any communication that comes to the front office about student absence must be entered in the system straight away with reason and notification sent to House coordinator and Homeroom teacher.

Roles must be adjusted to show that students are accounted for any change to the scheduled timetable eg. Quicksmart, music lessons, sport and sick bay.

All Policies

Chromebooks Policy

Student Responsibilities

Usage – when it can be used; by whom and for what purpose

Students may only use the Chromebook at school or at home. The Chromebook should not be used by any other student or family member.

Schools are expected to undertake all reasonable measures to contact parents promptly and within two school days of an absence being unexplained. The Homeroom tutors have a duty of care to notify parents and House coordinators via email or telephone communication in the event of absence greater than 2 days.

Additions and deletions to software

Students are not permitted to delete any software, install additional software or attempt to circumvent the standard operating environment without the permission of the Learning Technologies Coordinator. We encourage you carefully to explore suitable Chrome Apps and Extensions which may assist your learning experience.

Offensive images, video or audio

Students are prohibited from accessing or storing offensive images, video or audio on Chromebooks or other digital storage devices.

Stickers and permanent markers

Stickers and markers should not be used on the Chromebook. It is recommended that each student identify their carry bag with a name tag or ribbon to help them identify their Chromebook.

Food and beverages

Students are not permitted to eat or drink whilst using Chromebooks.

Charging of battery

It is the student’s responsibility to ensure their Chromebook battery is fully charged each night. Battery chargers should not be brought to school unless specifically directed by a teacher to do so.


Chromebooks are to be carried at all times within the supplied protective bag. This includes transporting the Chromebook between classes, and to and from school. Chromebooks are not to be taken out of the protective bag whilst in transit.

Storage at home and school

When not in use at home, Chromebooks should be stored within the protective bag. The Chromebook should be stored in a safe place, out of reach of younger children and away from areas of excessive heat or large magnetic fields. During lunch and recess breaks or when Chromebooks are not required for lessons, Chromebooks should be stored within the student’s locker.

Organisation of files

Students are permitted to create and customise folders to assist them in the organisation of their work. Storing files on Google Drive will ensure they can be accessed from other devices.

Chromebook use

The Chromebook should not be carried around whilst the screen is open. A common source of screen damage is students carrying the open device by the screen edge, this should be avoided at all times.

Back up

Keeping your documents on your Google drive will ensure they are backed up. Additional backup can be done on a USB storage device, allowing offline access to files and documents.

Cleaning and care responsibility

Students are responsible for ensuring their Chromebook is kept in a clean state. It is imperative that the student maintains a clean Chromebook by regularly wiping down the outside case with a damp (not wet) cloth. The Chromebook screen can be gently wiped with a clean damp cloth and mild dishwashing detergent. Other cleaning agents should not be used. Chromebooks will be checked regularly by staff.

Mobile Phone/Internet Policy

Xavier High School expects its students to be sound moral decision makers and respectful citizens aware of their responsibilities to others. This expectation of our students extends to their use of mobile devices and virtual world.

  • Any student/s found to have used a mobile phone to cheat in exams or assessments will face disciplinary actions.
  • Any student who uses vulgar, derogatory or obscene language while using a mobile phone or internet will face disciplinary actions.
  • Students with mobile phones and internet access may not engage in personal attacks, harassment of another person (students, staff, community member) or post private information about another person using SMS messages, chat rooms, podcasts, Facebook, My Space, take or distribute photos, video or objectionable images, or phone calls. Students using mobile phones or the internet to bully other students will face disciplinary actions.
  • Mobile phones and MP3 players may be used in class time with teachers permission for educational purposes and during lunchtime and recess.
  • Inappropriate use of mobile phones and/or MP3 players will result in confiscation. 1st Offence – Lunchtime detention, 2nd Offence – Wednesday Detention, 3rd Offence – Consequences with be negotiated.
  • Inappropriate use of the internet could put at risk a student’s ability to successfully complete their chosen course of study.
  • It is inappropriate to take or distribute photos or videos of people without their permission.

Standard Collection Notice

  1. The School (the Diocese both independently and through its schools) collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the School. The primary purpose of collecting this information is to enable the School to provide schooling for your son/daughter and to enable them to take part in all activities of the school.
  2. Some of the information we collect is to satisfy the school’s legal obligations, particularly to enable the School to discharge its duty of care.
  3. Laws governing or relating to the operation of schools require that certain information is collected. These include relevant Education Acts, Public Health and Child Protection laws.
  4. Health information about pupils is sensitive information within the terms of the National Privacy Principles under the Privacy Act. We ask you to provide medical reports about pupils from time to time.
  5. The School from time to time discloses personal and sensitive information to others for administrative and educational purposes, this includes to other schools, government departments, (Catholic Education Office, the Catholic Education Commission, your local Diocese and the parish, schools within other Dioceses/other Dioceses) medical practitioners, and other people providing services to the School, including specialist visiting teachers, (sports) coaches, volunteers and counsellors.
  6. Personal information c ollected from pupils is regularly disclosed to their parents or guardians. On occasions information such as academic and sporting achievements, pupil activities and other news is published in School newsletters, magazines.
  7. The School may store per sonal information in the ‘cloud’ which may mean that it resides on servers which are situated outside of Australia (if applicable).
  8. Parents may seek access to personal information collected about them and their son/daughter by contacting the School. Pupils may also seek access to personal information about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the school’s duty of care to the pupil, or where pupils have provided information in confidence.
  9. The School Privacy Policy sets out how you may complain about a breach of privacy and how the school will deal with such a complaint.
  10. As you may know the School from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. (It may also be disclosed to organizations that assist in the School’s fundraising activities solely for that purpose.) We will not disclose your personal information to third parties for their own marketing purposes without your consent.
  11. On occasions information such as academic and sporting achievements, pupil activities and similar news is published in the school newsletters and magazines, school website and social media. Photographs of pupil activities such as sporting events, school camps and excursions may be taken for publication in school newsletters and magazines, school website, social media and on our intranet. If you do not wish images of your child to appear in any school publications please complete the Photography/Video Permission form.
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  12. We may include your contact details in a class list and school directory.
  13. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose the information to third parties.

School Website Privacy Policy

Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information. The following outlines our privacy policy.

  • Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
  • We will collect and use of personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concerned or as required by law.
  • We will only retain personal information as long as necessary for the fulfillment of those purposes.
  • We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
  • We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
  • We will make readily available to customers information about our policies and practices relating to the management of personal information.

We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.

Enrolment Policy

Xavier High School is a living expression of the dynamic and evolving tradition of the Catholic Church. We have a responsibility to provide places for those who wish to experience our Christian approach to education.

Specifically Xavier caters for young people from the Parishes of Albury, North Albury, Lavington, Howlong, Holbrook, Corowa and Culcairn.

Xavier High School is committed to:

  • Providing for all baptized Catholics who seek a place where their baptismally-seeded faith may be nurtured.
  • Accepting all who seek a place subject to their confirming their support and respect for the Catholic nature of the schools.

To be considered for enrolment:

  • All students will need to have completed Year 6 or its equivalent.
  • All students will be assessed as to their educational needs prior to the finalization of enrolment.
  • Students with identified special needs will have their particular educational requirements identified by an integration support group. This process will specify all support measures which are to be provided by the school. The school reserves its legal right to determine whether any particular enrolment might constitute an “unjustifiable hardship” under the Disability Discrimination Act.
  • All families must give a written commitment to respect and support the Catholic nature and practices of the school. This includes participation in the formal Religious Education programme and prayer life of each student.
  • All families must give a written commitment to support the school financially in some way. Normally this support would be through the full payment of school fees and levies. Where circumstances dictate that full payment will not be possible, the obligation remains on each family to support the school according to its means with individual arrangements to be set in place.

Discernment Criteria

All eligible applicants will be considered but there is a ceiling to the number of places available in our school; determined by philosophic, financial, physical and industrial factors. If Xavier is unable to provide places for all applicants the following criteria will be applied:

  • Preference will be given to baptized Catholics.
  • Siblings of current students will normally be accepted for enrolment.
  • Baptism within many Christian communions is recognized as valid by the Catholic Church. Special consideration will be given to communicant members of these churches.
  • Children accepted for enrolment at a Catholic primary school.
  • The Principal has the ultimate discretion in accepting enrolments.

Privacy Legislation – Collection Notice

The school collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the School. The primary purpose of collecting the information is to enable the School to provide schooling for your son/daughter.

Homework Policy

Homework is considered to be an extension of the core learning of students with the aim of developing autonomous study skills and assisting students in developing effective research, time management and organisational skills. Students are expected to develop a regular pattern of study, particularly in Senior School. The type of homework and study will differ from subject to subject and year group to year group.

Types of homework that meet these requirements include:

  • Providing for all baptized Catholics who seek a place where their baptismally-seeded faith may be nurtured.
  • Accepting all who seek a place subject to their confirming their support and respect for the Catholic nature of the schools.

Practice Exercises

providing students with the opportunities to apply new knowledge, or to review, revise and reinforce newly acquired skills.

  • completing class work
  • consolidation exercises
  • practising for mastery
  • reading for pleasure
  • practising skills specific to subject areas
  • playing music
  • writing up practical work

Flipped Learning

providing opportunities for students to gain background information so they are better prepared for future lessons.

  • reading background material for lessons
  • reading set texts for class discussion
  • researching topics for class work
  • collecting media articles
  • research into current affairs


students develop effective patterns of independent, regular and self -directed study or revision of class materials, and extension materials for their courses.

  • creating summaries of class notes, text book excerpts or handouts
  • creating study cards, mind mapping activities using ICT eg: Bubble Us
  • completing past examination papers under timed conditions
  • reading, researching, extension work and other activities

Students are expected to complete tasks set by the teacher for homework.

Homework should:

  • Be appropriate to the student’s skill level and age
  • Be interesting, challenging and differentiated where necessary
  • Be purposeful, meaningful and relevant to the curriculum
  • Provide an opportunity for teachers to determine student understanding
  • Provide an opportunity for teachers to provide relevant, meaningful and directive feedback to activate student understanding
  • Be able to be completed within a reasonable timeframe
Year 7
Year 8

NO Homework Term 1
1–1.5 hours per night Term 2–4
(inclusive of assessment task research and preparation)

(5–10 hours per week)
1–1.5 hours per night Term 1–4
(inclusive of assessment task research and preparation)

Year 9
Year 10

(6–12 hours per week)
1.5–2 hours per night Term 1–4
(inclusive of assessment task research and preparation)

(6–12 hours per week)
1.5–2 hours per night Term 1–4
(inclusive of assessment task research and preparation)

Year 11
Year 12

(15–20 hours a week)
2–2.5 hours per night Term 1–4
(inclusive of assessment task research and preparation)

(15–20 hours a week)
2–2.5 hours per night Term 1–4
(inclusive of assessment task research and preparation)

Teachers setting homework can help their students by:

  • indicating clearly the learning intention of the homework;
  • specifying assessment and assignment expectations on task notifications;
  • setting varied, challenging and meaningful tasks related to class work that are appropriate to the students’ learning needs and to the intended outcomes of the unit of work being taught;
  • giving students enough time to complete homework, taking into account home obligations and extracurricular activities;
  • coordinating the allocation of homework by different teachers through use of the Schoology calendar;
  • helping students develop the organisational and time-management skills needed for them to be responsible for their own learning;
  • teaching revision and study skills explicitly; and
  • ensuring that students have adequate research, analysing and reporting skills

Consequences of not completing homework.

Students are expected to complete all set tasks. If a student has difficulty in completing tasks they need to seek out the support and advice of their classroom teacher as soon as possible. Parents should make contact with the Class teacher with the provision of a note/email or a Schoology message explaining reasons as to why their child was unable to complete set tasks and the date by which they will expect their child to complete the task eg: illness.

Failure to complete set tasks will result in the following:

  1. Class teacher gives warning and provides new submission date for completion of task for the first incident. If there is more than one incident from the same student the teacher may choose to go straight to a teacher set detention.
  2. Failure to resubmit set task results in Class teacher creating a detention at recess or lunchtime at a time convenient to the Class teacher for the student to complete set task
  3. Failure to attend detention, or resubmit the set task will result in a Wednesday lunch detention being issued to the student. The Wednesday Lunch Detention is supervised by the Leadership team. At this time the class teacher is to notify the relevant KLA and HOUSE Coordinator via email and record the incident on Academy. The class teacher will notify parents/guardian via email of this consequence being issued.
  4. Failure to attend the Wednesday lunch detention will result in an email being sent home to parents notifying them that their child will be expected to attend a Wednesday afternoon detention.
  5. Failure to attend Wednesday afternoon detention will result in a meeting with class teacher, KLA Coordinator and Assistant Principal. It may also involve a meeting with the parent/guardian to discuss further consequences and the implementation of appropriate strategies to assist the student in their learning and organisation.
Non Submission of Homework

Uniform Policy

Xavier High School is a Catholic high school for students from Years 7 – 12 within the Diocese of Wagga Wagga. We are an outstanding school with high expectations of our students and staff. At Xavier, we put learning first and we are driven to be courageous, challenged, compassionate, collaborative and Christ-like. We offer opportunities for excellence for all. Our pursuance of excellence includes our expectations around presentation and uniform. Correct wearing of uniform reflects our belonging to the Xavier community – one body made up of many parts – and of respect for self, for others and for our environment.

It is an expectation of Xavier High School that all students wear the correct school uniform each day and that the uniform is in an appropriate condition. If students present to school in incorrect uniform, they will be issued with sanctions as detailed below. This includes presenting in inappropriate jewellery. The details of correct uniform items can be found on the page following this policy.

  • Students who present to school without the correct uniform are to present to the office and obtain a Uniform Pass prior to or during Home Room. After three Uniform Passes are issued without a note from home explaining the reasons for being out of uniform it will be considered a Uniform Infringement and the student will incur a Wednesday after school detention. There will be a letter sent home to parents to inform them of the incident and the detention.

Should there be a further instance after the Wednesday afternoon detention, the student (and parents) will be involved in a meeting with the Assistant Principal and/or Principal. At this stage, there will be a discussion of further consequences, which may include internal or external suspension.

For Guidelines on the correct Uniform see below.

If a family or student is finding it difficult to provide the correct uniform due to financial hardship, they are encouraged to meet with the Business Manager and discuss how the school can help.

For ‘Out Of Uniform Day’ guidelines please refer to the policy below:

Teach More Manage Less

At Xavier we put learning first. We believe that all students have the right to learn and all teachers have the right to teach without interruption. Our learning is our priority.

We will have clearly articulated goals, expectations and norms which apply to the learning environment that is Xavier High School. You will find that certain spaces within Xavier will have specific requirements which will be discussed and made clear. All students and staff will respect those guidelines.

Should students choose not to meet the expectations set for them teachers will engage in a learning conversation and the following process will be followed: With an initial disruption — students will be spoken to regarding the need to re-direct to learning. Teachers will explain how the student needs to change to meet expectations.

With a second instance — students may need to be moved to another place in the classroom or given specific steps or activities to engage in so that the expectations are met.

If there is a third instance within the lesson, students will be removed from the classroom and sent to the office.

If a student is sent to the office, the students name will be recorded along with the time, teacher, class and reason. An email will be generated and sent to the Assistant Principal, KLA Coordinator and the House Coordinator.

The student will have a discussion with the KLA and will remain in the office for the remainder of the lesson.

Students will complete the reflection re-entry questions. The incident will be communicated to the Assistant Principal, House Coordinator, Homeroom Tutor and KLA Coordinator for tracking.

Respect at Xavier

At Xavier, we expect students and staff to show respect for their self, others, their learning and their environment.

Sometimes this respect is challenged by the actions of others, in the form of bullying. At Xavier, we work together to prevent bullying behaviours from occurring.

What is bullying?

Bullying behaviours are:

  • Repeated hurtful behaviour
  • Intended to cause physical, psychological and/or emotional harm to an individual
  • Based on a power difference between the perpetrator and the victim

Bullying can be:

  • Physical – punching, hitting, kicking, tripping
  • Verbal – teasing, name calling, offensive names, abusive comments, threats, constant criticism
  • Non-verbal – writing offensive notes, rude gestures
  • Psychological – spreading rumours, hiding or damaging possessions, unauthorised use of camera devices
  • Emotional – deliberately excluding someone, refusing to sit next to someone, actively ignoring someone
  • Sexual Harassment – Deliberate, uninvited, unwelcome comments or actions of a sexual nature
  • Racism – Comments, gestures or ostracism on the basis of nationality, skin colour, ancestry, ethnicity
  • Religious Discrimination – Ridiculing religious beliefs and practices
  • Cyberbullying – any form of bullying involving technology

What do I do?

If you find yourself in a situation where you feel you are being bullied, you must let someone know.

Speak to your Homeroom Tutor or another teacher you trust. They will work with you, the House Coordinator and other staff to address the behaviours that are occurring.

What will we do?

If students are involved in bullying behaviour, there will be consequences implemented. The Homeroom tutor and the House Coordinator will initially deal with reports of bullying, in collaboration with the Assistant Principal, when required. Incidences will be recorded in student files and raised for discussion with relevant staff teams.

Investigation — Some or all of the following — House Coordinator(s), Homeroom Tutor, Class teacher, Assistant Principal, Counsellor, Principal — will investigate the claims being made. The investigation may involve talking to the victim, the bully, witnesses or bystanders. After completing the investigation, the school will make an assessment on the report.

Based on the assessment, the school will take the appropriate action. This action may include (but is not limited to):

  • Contacting the parents of students involved
  • Counselling the students involved
  • Disciplinary measures
  • Conducting a restorative interview between all parties involved. At Xavier, we use a process of restorative practice where appropriate. The individuals concerned will take part in a restorative session to deal with any issues and provide accountability for the behaviours.
  • Contacting the Police